Northeast State Policies and Procedures Manual

Policies and Procedures Manual

Introduction

Chapter 1: System of Governance

Chapter 2: Academics

02:02:00	General Education and Undergraduate Requirements
02:02:01	Adding and Modifying Courses and Programs
02:03:00	Academic Freedom & Responsibility
02:04:00	Awarding of Honorary Degrees
02:05:00	Class Interruptions
02:06:00	Combination of Classes
02:07:00	Course Syllabus
02:08:00	Class Rolls and Attendance Reports
02:09:00	Student Examinations and Testing Services
02:10:00	Textbook Selection
02:11:00	Grading System
02:11:01	Final Grade Reporting
02:11:02	Final Grade Appeal
02:11:03	Recording and Removal of an Incomplete
02:12:00	Field Trips
02:13:00	Reverse Transfer
02:15:00	Avoidance of Over-Proliferation of Courses
02:18:00	Admission & Delivery of Services to International Students and the Employment & Delivery of Services to International Faculty & Academic Staff at TBR Institutions
02:19:00	Foreign Talent Recruitment Programs

Chapter 3: Student Affairs

03:01:00	College and University Security Information Act
03:01:01	Discrimination and Harassment - SUNSET
03:01:01:01	Sexual Harassment - SUNSET
03:01:01:02	Racial Harassment - SUNSET
03:01:01:03	Discrimination - SUNSET
03:01:01:04	Discrimination and Harassment - Complaint and Investigation Procedure
03:01:04	Hazing - SUNSET
03:01:05	Inclement Weather
03:01:06	Search and Seizure
03:01:07	Sex Offender Information - SUNSET
03:01:08	Sexual Misconduct
03:01:08:01	Rights of the Accused and of the Complainant - SUNSET
03:01:08:02	Assistance for Referrals
03:01:09	Emergency Procedures in the Event of Illness/ Injury
03:01:10	Hazardous Chemical Right-To-Know
03:02:01	Access
03:02:02	Respect for Others
03:02:03	Respect for State-owned Property
03:02:05	No Unlawful Uses Permitted
03:02:06	Obscene Materials
03:02:07	Defamation
03:02:08	Violation of Copyright
03:02:09	Gambling
03:02:10	Computer Use Sanctions
03:02:11	Computer Accounts
03:02:12	Privacy Considerations, Electronic Mail, and/or Data Files
03:03:00	Guest Speakers
03:04:00	Student Activity Fee
03:04:01	International Education Fee
03:05:00	Expectations of Students and Student Code of Conduct
03:05:01	Student Rights and Freedoms
03:05:02	Institutional Policy Statement
03:05:03	Disciplinary Offenses
03:05:04	Academic, Non-Academic and Classroom Misconduct
03:05:05	Disciplinary Sanctions
03:05:06	Disciplinary Procedures
03:05:07	Smoking and Tobacco Use In/On Campus Facilities
03:05:08	Visitors
03:05:09	Disposition of Abandoned Property
03:05:10	Student Complaints and Compliments
03:05:11	Complaints Related to Institutional Accreditation or Violation of State Laws
03:05:12	Reporting Fraud, Waste, or Abuse
03:05:13	Suggestions for Improving College Services: Speak Out
03:05:15	Behavior Intervention Team
03:06:00	Student Organizations
03:06:01	General Guidelines for Student Organizations
03:06:02	Criteria for Registration of Student Organizations
03:06:03	Procedure for Registration of Student Organizations
03:06:04	Nature and Conditions of Registration of Student Organizations
03:06:05	Required Student Organization Reports
03:06:06	Probation, Suspension, and Withdrawal of Registration of Student Organizations
03:06:07	Officers of Student Organizations
03:06:08	Fiscal Procedures of Student Organizations
03:06:09	Programs and Activities of Student Organizations
03:06:10	Student Organization Advisor Guidelines
03:06:11	Guidelines for Institutional Support of Student Organizations
03:07:00	Family Educational Rights and Privacy Act
03:07:01	Directory Information
03:07:02	Student Identity Verification and Privacy Protection in Distance Education
03:08:00	Guidelines for Student Travel
03:09:00	Campus Property & Facilities Policy Statement
03:09:01	Definitions
03:09:02	Campus Access
03:09:03	General Conditions
03:09:04	Application for Use of Property or Facilities
03:09:05	Facilities: Other Uses
03:10:00	Campus Parking
03:10:01	Registration of Automobiles/Permits/ Decals
03:10:02	Parking Zones
03:10:03	General Traffic Policies
03:10:04	Fines/Penalties
03:10:05	Appeals
03:11:00	Covered Military-Affiliated Students' Right to Attend

Chapter 4: Business & Administration

04:01:00	After Hours Building Access
04:02:00	Application of Refund Due to Drops and/or Withdrawals
04:03:00	Budget
04:04:00	Cannibalizing Equipment
04:05:00	Charitable Organization Solicitation
04:06:00	College Requisition for Purchase/Purchase Orders
04:07:00	Community Relations and Marketing
04:08:00	Computer Resources
04:09:00	Computer User Accounts
04:10:00	Conflicts of Interest
04:10:01	Grant Development
04:10:02	Grant Administration
04:10:03	Grant Program Income
04:11:00	Copiers
04:12:00	Custodial Services
04:13:00	Deferred Compensation Plans
04:14:00	Delegation of Authority/Signature Authorization
04:15:00	Distribution of Payroll
04:16:00	Duplication of Copyrighted Materials
04:17:00	Electronic Mail
04:18:00	Electronic Signature
04:18:01	Electronic Signature Method
04:19:00	Emergency Procedures in the Event of Illness/Injury to an Employee, Student, or Visitor
04:20:00	Equipment Inventory Control
04:21:00	Financial Exigency
04:22:00	Furnishing and Decorating Offices
04:23:00	General Travel Policies & Procedures
04:24:00	Institution Review Board
04:25:00	Internal Audit
04:26:00	Key Control
04:27:00	Liability of State Employees - Claims Assistance
04:28:00	Library Collection Development Policy
04:29:00	Litigation Hold Procedure
04:30:00	Memberships & Subscriptions
04:31:00	Missing Property
04:32:00	Notification of Student Death
04:33:00	Orders on Approval and Returns
04:34:00	Outside Contracting
04:36:00	Parking Permits for Disabled Persons
04:37:00	Patents & Copyrights
04:38:00	Printing Services
04:39:00	Privacy Considerations, Electronic Mail and/or Data Files
04:40:00	Procedures for Approval of Publications
04:41:00	Purchasing Procedures
04:44:00	Release of Student Directory Information to Third Parties
04:45:00	Reporting and Resolution of Fiscal Misconduct, Improper Use of Institutional Resources, and Institutional Losses
04:46:00	Requesting Services from the Office of Plant Operations
04:47:00	Response to Emergency Situations and Actions for Evacuating a Building(s)
04:48:00	SACSCOC Substantive Changes
04:49:00	SACSCOC Policy Compliance Responsibilities and Annual Review Process
04:50:00	Safeguarding of Customers' Nonpublic Financial Information
04:51:00	Scheduling of Facilities
04:52:00	Service Request Procedures
04:53:00	Smoking and Tobacco Use In/On Campus Facilities
04:54:00	Solicitation and Acceptance of Gifts
04:55:00	State Employee Guide for Reporting an Accident
04:57:00	Telephone System
04:58:00	Traffic and Parking Regulations
04:59:00	U.S.A. Patriot Act Policy
04:60:00	Use of College Equipment
04:61:00	Use of College Property & Facilities as Setting for Commercial Advertising Production
04:62:01	Social Media
04:64:00	Tuition Refund & Appeal Process
04:65:00	Continuing Education Units
04:65:01	Continuing Education Fees
04:66:00	Timely Warning
04:67:00	Emergency Notification
04:68:00	Cash and Check Handling
04:69:00	Northeast State Website Policy and Guide
04:70:00	Animals on Campus
04:71:00	Bulletin Boards
04:72:00	Lost and Found
04:73:00	Payment of Student Fees and Enrollment
04:74:00	Room Naming Policy
04:75:00	Limited English Proficiency Policy
04:76:00	Gift Card Policy

Chapter 5: Personnel

05:01:01	Claims Coverage for Participants in Volunteer Programs - SUNSET
05:01:02	Educational Expenses for Employees - SUNSET
05:01:04	Fee Discount for Spouse and/or Dependent Children - SUNSET
05:01:06	Holidays - SUNSET
05:01:07	Retirement - SUNSET
05:02:01	Certified Administrative Professional Examination - SUNSET
05:02:02	Grant Project Personnel
05:02:03	Faculty Compensation During Summer Sessions & Intersessions - SUNSET
05:02:04	Salary Adjustments for Change in Degree Status and Faculty Promotion in Rank
05:02:05	Reclassifications and Compensation Adjustments - SUNSET
05:03:01	Employee Update/Status Change - SUNSET
05:03:02	Release of Information about Students
05:03:04	Release of Public Records Information
05:04:01	Dress Code
05:04:02	Drug-Free Campus/Workplace Policy
05:04:03	Harassment: Sexual, Racial, and Other
05:04:06	Nepotism - SUNSET
05:04:07	Outside Employment and Extra Compensation for Additional Assignments - SUNSET
05:04:08	Workplace Violence Prevention - SUNSET
05:05:01	Academic Tenure
05:05:02	Adjunct Faculty Letter of Intent
05:05:04	Avoidance of Over-Proliferation of Courses
05:05:05	Definition of Faculty
05:05:06	Divisional Meetings
05:05:07	Qualifications, Duties, and Responsibilities of Faculty
05:05:08	Faculty Appointments
05:05:09	Faculty Load
05:05:10	Faculty Proficiency in Oral English
05:05:11	Faculty Promotion Process
05:05:12	Faculty Senate
05:05:13	Faculty Office Assignments
05:05:14	Summer Teaching
05:05:15	Tenure Review Process
05:05:16	Faculty Emeritus
05:06:03	Grievance Policy - SUNSET
05:06:04	Personnel Evaluation Process for Faculty
05:06:05	Personnel Evaluations
05:06:06	Faculty Development
05:06:07	Employee Termination Checkout Procedures - SUNSET
05:06:08	Staff Development - SUNSET
05:06:10	Support Staff Grievance - SUNSET
05:06:11	Uniform Administrative Procedures Act - SUNSET
05:06:12	Americans with Disabilities Act Grievance Procedure
05:07:01	Background Check
05:07:02	Employee Affirmative Action
05:07:03	Employment of Adjunct Faculty
05:07:04	Immigration Reform and Control Act Requirements - SUNSET
05:07:05	Student Employment
05:08:01	Compensatory Time
05:08:02	Faculty Absences
05:08:03	Inclement Weather: Cancellation of Classes
05:08:04	Inclement Weather: Emergency Closing of the College
05:08:05	Leave: Annual Leave - SUNSET
05:08:06	Leave: Bereavement Leave - SUNSET
05:08:07	Leave: Campus Leave Procedures - SUNSET
05:08:08	Leave: Civil Leave - SUNSET
05:08:09	Leave: Disaster Leave - SUNSET
05:08:10	Leave: Faculty Sick Leave Bank
05:08:11	Leave: Faculty Sick Leave Procedures - SUNSET
05:08:12	Leave: Family, Medical and Service Member Leave - SUNSET
05:08:13	Leave: Leave of Absence - SUNSET
05:08:15	Leave: Leave Transfer - SUNSET
05:08:16	Leave: Military Leave - SUNSET
05:08:17	Leave: Non-Faculty Sick Leave Bank
05:08:18	Leave: Parental Leave - SUNSET
05:08:19	Leave: Sick Leave - SUNSET
05:08:20	Leave: Volunteer Firefighter Service Leave - SUNSET
05:08:21	Leave: Voting Leave - SUNSET
05:08:22	Work Schedules - SUNSET
05:08:23	Non-Faculty Staff Telecommuting - SUNSET
05:09:00	Northeast State Community College Employee Disciplinary Procedures - SUNSET
05:09:01	Northeast State Community College Employee Probationary Period - SUNSET

Chapter 6: College Committees & Advisory Councils

06:00:00	Introduction/General Policies for College Committees
06:01:00	Academic Advisement
06:02:00	Academic Affairs
06:03:00	Admissions Subcommittee
06:04:00	Behavioral Intervention and Threat Assessment Committee
06:04:01	Care Team Subcommittee
06:05:00	Calendar Committee
06:06:00	Committee for Recruitment, Enrollment, and Retention of Underrepresented Populations
06:07:00	Community Program Advisory
06:08:00	Cultural Activities
06:09:00	Curriculum Subcommittee
06:10:00	Disclosure Review
06:11:00	Distance Education Subcommittee
06:12:00	Enrollment Management and Inclusive Excellence
06:15:00	Faculty Senate
06:17:00	Furniture/D�cor
06:18:00	Northeast State Community College General Academic Advisory Council
06:19:00	General Advisory Council
06:20:00	General Education
06:21:00	Grade Appeal Subcommittee
06:22:00	Grant Advisory Committee
06:23:00	Safety and Hazardous Waste Committee
06:25:00	Institutional Review Panel (Tennessee Lottery Scholarships)
06:26:00	Intellectual Property Advisory
06:27:00	Library Subcommittee
06:28:00	National Alumni Association
06:29:00	NeSCC Foundation
06:35:00	Professional Development Committee
06:36:00	Promotion Appeal
06:37:00	Promotion Review
06:38:00	Marketing Advisory Committee
06:39:00	Strategic Planning Committee
06:40:00	Student Activity Fee Committee
06:41:00	Government Relations Committee
06:43:00	Student Discipline Committee
06:44:00	Technology Access Fee
06:45:00	Technology Planning and Oversight
06:46:00	Tenure Review
06:48:00	International Education Committee
06:48:01	Study Abroad Scholarship Subcommittee
06:49:00	Institutional Honors Committee - SUNSET
06:50:00	President's Cabinet
06:50:01	Substantive Change Advisory Subcommittee
06:51:00	Academic Discipline Committee
06:52:00	Sustainability Committee
06:53:00	Staff Senate
06:54:00	Website Committee
06:55:00	Non-Academic Space Planning Advisory Committee
06:56:00	Clery and Title IX Compliance Committee

Chapter 7: Safety and Security

07:01:00	Firearms and Other Weapons
07:03:00	Secondary Communication Plan
07:04:00	Infectious Disease
07:05:00	Programs for Minors on Campus - SUNSET
07:06:00	Non-Academic Space Planning Allocation Policy

Chapter 8: Information Technology

08:00:00	Information Security Program
08:01:00	Acceptable Use Policy

Chapter 9: Marketing and Communications

Marketing and Communications

Policy Review Cover Sheet

Divisional Review Responsibilities Checklist

Website Admin Login

Chapter 6: College Committees & Advisory Councils

06:50:01 Substantive Change Advisory Subcommittee

Related Policies

SACSCOC Substantive Change for SACSCOC Accredited Institutions

NeSCC Policy 04:48:00 SACSCOC Substantive Changes

NeSCC Policy 04:49:00 SACSCOC Policy Compliance Responsibilities and Annual Review Process

Purpose

The Substantive Change Advisory Subcommittee shall meet quarterly to monitor modifications and expansions to the institution that may require reporting to a regulatory agency (this includes, but is not limited to, SACSCOC, the Department of Education, and the Department of Veterans Affairs). The subcommittee shall advise the President regarding any potential substantive changes. In addition, the chair of the subcommittee shall present a report to Cabinet quarterly that details 1) recently reported substantive changes and 2) impending substantive changes.

Membership

Vice President for Institutional Excellence and Student Success, Chair
Assistant Vice President for Academic Affairs Programs and Services
Assistant Vice President for Multi-Campus Programs
Assistant Vice President for Research, Analytics, and Planning
Assistant Vice President for Enrollment Services
Director of Admissions and Records, College Registrar
Director of Financial Aid
Veteran & Military Student Success Center Director
Vice President for Academic Affairs
Vice President for Economic and Workforce Development

Divisional Review Responsibilities Checklist: Institutional Excellence and Student Success

Revision History: Adopted Sept. 2019; Edited February 2020; Edited Oct. 2021; Edited June 2022; Edited Jan. 2023: Edited April 2023