Chapter 4: Business & Administration

04:33:00   Orders on Approval and Returns

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Orders On Approval: All orders on approval for books, tapes, videos, etc. must be ordered by the office of Purchasing. A Requisition for Purchase should be completed and forwarded to the office of Purchasing. Upon receipt a purchase order will be issued and forwarded to the vendor. The Requisition for Purchase should read “FOR APPROVAL ONLY” and the number of days specified for approval. After reviewing the material, a recommendation for approval of the purchase order for payment or completion of a Return Authorization to return the material and cancel the order should be forwarded to the office of Purchasing. All charges connected with the transaction will be charged against the appropriate purchase order.

Returns: All items being returned to the vendor, for any reason, will be handled by the office of Purchasing. To initiate this process, the first portion of a Return Authorization should be completed and forwarded to the office of Accounts Payable. After arrangements have been made, the department will be notified with instructions to proceed.

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Divisional Review Responsibilities Checklist: Finance and Administration