Policies and Procedures Manual

Chapter 1: System of Governance

01:07:00   Policy & Procedure Adoption

Purpose: The purpose of this policy is to establish the criteria and process for approving and implementing policies and procedures at Northeast State Community College.

Roles & Responsibilities:

Vice President for Institutional Excellence and Student Success - is responsible for the development and maintenance of College’s Policies and Procedures Manual.

College President – is responsible for College adherence of the Policies and Procedures Manual.

President’s Cabinet – annually reviews the Policies and Procedures Manual with department directors and provides updates to the Vice President for Institutional Excellence and Student Success, as needed, and no later than the last day of each fiscal year or June 30th of each year. In addition, vice presidents and the Chief Financial Officer are responsible for monitoring actions by the Tennessee Board of Regents that could impact their individual divisions and alert the Vice President for Institutional Excellence and Student Success when local policies and procedures updates are needed. The cabinet approves updates to the Policies and Procedures Manual.

Policy: The following steps shall be taken when creating a new policy or procedure or updating a policy or procedure:

  • Faculty or staff shall contact department director regarding a policy or procedure recommendation.
  • Department directors will coordinate information with their designated vice president or senior level administrator, who will contact the Vice President for Institutional Excellence and Student Success.
  • Senior level administrators who are responsible for the identified policy will provide written updates or recommendations to the Vice President for Institutional Excellence and Student Success.
  • The Vice President for Institutional Excellence and Student Success will review and prepare the policy or procedure for review or consideration by the President's Cabinet.
  • A policy or procedure update or recommendation shall be approved by a majority vote of President's Cabinet members present.
  • The Vice President for Institutional Excellence and Student Success will highlight new or updated policies and procedures in the institutional briefing.

Policy and procedure updates that require minor adjustments will not be required to be reviewed and approved by the President's Cabinet. Minor adjustments include: changes in positions or titles, general nomenclature, grammatical errors, updates based upon TBR policy or guideline updates or changes in state law. In these circumstances, the Vice President for Institutional Excellence and Student Success will work with the designated senior administrator to apply changes.



Back to Top

Divisional Review Responsibilities Checklist: Research Analytics and Planning

Revision History: June 2014, Dec. 2017, Jan. 2018, April 2018, April 2019