Policies and Procedures Manual

Chapter 3: Student Affairs

03:07:02   Northeast State Community College Verification of Student Identity in Distance Education

The purpose of this policy is to 1) ensure that Northeast State Community College operates in compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA), Public Law 110-315 concerning the verification of student identity in distance education, and 2) provide procedures on protecting the privacy of students enrolled in distance education courses. 

Verification of Student Identity in Distance Education Courses

At the time of their enrollment, each student shall receive unique login credentials for the College’s secure learning management system. This shall include students enrolled in Internet and/or other distance education credit offerings the utilization of a secure learning management system with unique login credentials for each student shall facilitate the verification of student identity and protect student privacy.

Moreover, hybrid Internet courses shall feature an added layer of verification in that students shall meet in person with an instructor periodically throughout the academic term. And, students may be required to present a photo identification at these on-campus sessions.

Other methods and technologies may used to verify student identity. For example the faculty member may require students to submit to proctored examinations.

Fees Associated with the Verification of Student identity in Distance Education Courses

Northeast State students are not charged additional fees to cover the cost of identity verification for any distance education courses, including Internet courses.

Student Privacy

Student privacy protection shall include, but may not be limited to, 1) the issuance of a unique student identification number and password for each student, 2) the use of the institution’s official learning management system for the transmission of graded assignments and confidential materials between the faculty member and student while in a distance learning environment, 3) adherence to FERPA, and 4) mandatory on-campus sessions for hybrid Internet and ITV course sections, during which individual student meetings may be conducted.

Additionally, the College’s distance education faculty shall continually work with academic deans, the Director of Academic/Instructional Technology, and campus review committees to develop and implement methods to ensure the quality and integrity of Northeast State distance education courses, to include mechanisms to verify student identity and protect the privacy of students.

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Divisional Review Responsibilities Checklist: Institutional Excellence and Student Success

Revision History: April 2014; Revision February 2016