Policies and Procedures Manual

Chapter 3: Student Affairs

03:07:01   Directory Information

The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that Northeast State Community College, with certain exceptions, obtain a student’s written consent prior to the disclosure of personally identifiable information from higher education records. However, Northeast State may disclose appropriately designated “directory information” without written consent, unless the student has advised Northeast State to the contrary in accordance with Northeast State procedures. FERPA applies to all students regardless of the delivery method (i.e., hybrid, Internet, telecourse, etc.). The primary purpose of directory information is to allow Northeast State to include this type of information from a student’s education records in certain College publications (such as an honor roll or other recognition lists, graduation programs, etc.).

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without the student’s prior written consent.

If a student does not want Northeast State to disclose directory information from their education records without prior written consent, they must notify Northeast State by completing a Non-Release of Directory Information form. This form is available in the Admissions and Records Office as well as via the Admissions and Records web page. A new form must be completed each academic year. Northeast State has designated the following information as directory information:

  1. Student’s name
  2. Address
  3. Telephone listing
  4. Electronic mail address
  5. Photograph
  6. Degrees, honors, and awards received
  7. Major field of study
  8. Dates of attendance
  9. Classification
  10. The most recent educational agency or institution attended 
  11. Enrollment status

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Divisional Review Responsibilities Checklist: Institutional Excellence and Student Success

Revision History: April 2014; Revised Nov. 2019; Edited Dec. 2019; Edited Feb. 2020