Policies and Procedures Manual

Chapter 4: Business & Administration

04:32:00   Notification of Student Death

In the event of the death of a currently enrolled Northeast State Community College student, the following notification channels shall be followed to respect the individual’s next of kin and to ensure that the appropriate offices have been contacted: 

Notification of a student’s death may come in the form of a phone call, e-mail, obituary announcement, etc., and should be directed to the Registrar. After confirmation of the student’s death, if the student is currently enrolled, the Registrar will notify the following offices via e-mail and request they take appropriate action:

  1. Assistant Vice President for Enrollment Services
  2. Academic Deans
  3. Assistant Vice Present & Chief Information Officer (disable and process the student's account)
  4. Bursar (process refund, as appropriate)
  5. Chief of Police
  6. Director of Alumni Affairs
  7. Director of Financial Aid (process financial aid accounts, as appropriate)
  8. Office of the President (send letter of condolence to the family)
  9. Student’s current-term instructors
  10. Vice Presidents

In addition to notifying the above offices, the Registrar shall make the appropriate notations in the student’s file and on the Banner System.

If the student is not currently enrolled, the Registrar shall make the appropriate notations in the student's file.

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Divisional Review Responsibilities Checklist: Institutional Excellence and Student Success

Revision History: Implemented: April 2003; Revised: May 2007; March 2011; Sept. 2011; July 2019; Edited Feb. 2020; Edited Dec. 2020; Revised June 2021, Edited March 2022