Policies and Procedures Manual

Chapter 4: Business & Administration

04:17:00   Electronic Mail

The purpose of the electronic mail policy is to ensure the proper use of E-mail by students/faculty/staff and prescribe the method of addressing violations of the policy.

E-mail is a service provided by the College and is under the jurisdiction of the College. It is the responsibility of the user to understand the correct procedure(s) under which E-mail is used and governed. E-mail is not considered private communications. The electronic mail system is considered state property, and any records created are the property of the College. No attempts should be made by any user to send anonymous messages. Messages via E-mail which are annoying, threatening, sexually, racially, or religiously offensive may be a form of harassment and will not be tolerated.

Individuals receiving E-mail considered in violation of the policy may report their concerns to the Chief Information Officer. The CIO will investigate those concerns and determine actions to be taken.

E-mail users found to have violated the College E-mail policy may have sanctions imposed including loss of E-mail privileges. Notice of action taken will be mailed to the offender within five working days of the decision by the Chief Information Officer.

Decisions made by the CIO regarding E-mail abuse may be appealed to the Vice President for Finance and Administration.

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Divisional Review Responsibilities Checklist: Information Technology

Revision History: March 2013; Edited June 2020