Policies and Procedures Manual

Chapter 5: Personnel

05:08:03   Inclement Weather: Cancellation of Classes

In the event it becomes necessary to cancel classes or close the institution due to severe weather or road conditions, the procedures outlined below will be followed. The Campus Police will collect as much data as possible concerning the weather, road conditions, and the weather forecast (for day classes, this shall occur between 3:30 a.m. and 5:30 a.m.). Department personnel will then consult the vice president for Academic Affairs and/or the president. The vice president for Academic Affairs may make the final decision regarding the cancellation of classes. The president shall make the final decision regarding the closing of the campus. A decision about the cancellation of day classes shall be made by approximately 6:00 a.m. The decision regarding evening classes shall be made at approximately 4:00 p.m. in the afternoon of the day that evening classes may be cancelled; however, sudden changes in weather conditions could result in a schedule change at any time.  After a decision is made, the information is posted on Northeast State's Web site, automated phone system, and the campus alert text messaging system. Local radio and TV stations are contacted:

  1. Blountville, WGOC
  2. Bristol: WXBQ, WCYB
  3. Elizabethton: WBEJ
  4. Erwin: WEMB, WXIS
  5. Greeneville: WIKQ, WGRV
  6. Johnson City: WJHL, WJCW, WQUT, WCQR
  7. Kingsport: WKPT, WTFM, WKOS, WKIN

Students and employees are advised to monitor Northeast State's Web site, the campus alert text messaging system, e-mail, or call Northeast State's automated phone system for announcements about class cancellations and/or closing. The time announced would be the first class to meet that day – earlier scheduled classes would not meet. If the announcement is made that the College is closed, this means that all college classes have been cancelled and will not meet. When weather conditions are questionable but classes are not cancelled, students should consider safety a primary factor in determining attendance. Students shall be provided an opportunity to make up work missed due to absences occurring on days when classes are cancelled. It is the student’s responsibility to contact his/her instructor(s) about making up work missed when classes are cancelled due to inclement weather. Make-up of instructional time missed due to the class cancellation may be designated at the discretion of the president.

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Divisional Review Responsibilities Checklist: Academic Affairs

Revision History: Feb. 2007; June 2009; Nov. 2010; Sept. 2013; Nov. 2014