Policies and Procedures Manual

Chapter 5: Personnel

05:07:04   Immigration Reform and Control Act Requirements

The Immigration Reform and Control Act of 1986 prohibits employers from hiring and employing an individual for employment in the U.S. knowing that the individual is not authorized with respect to such employment.  Employers also are prohibited from continuing to employ an individual knowing that he or she is unauthorized for employment.  This law also prohibits employers from hiring any individual, including a U.S. citizen, for employment with the U.S. without verifying his or her identity and employment authorization on Form I-9.

New hires must complete the Form I-9 and present their original documents to Human Resources (or a designated responsible official) before their first day of work.  Copies will be made of the verification documentation for HR files, and the originals will be returned to the employee.

Lists of acceptable documents can be found on the website of the Department of Homeland Security.

Certification/Verification Responsibility 

It is the responsibility of designated officials of this institution to ensure that an unauthorized individual is not employed and to identify the documents reviewed to determine this fact. This law is applicable to all categories of employment at Northeast State Community College, including full-time and part-time administrators, faculty, professional non-faculty, clerical and support staff, adjunct faculty, and all categories of student employment. The eligibility/identification certification shall be recorded on an official Department of Homeland Security Form I-9. The eligibility certification portion of the form shall be completed and signed by the applicant for employment. The employer verification portion of the form shall be completed and signed by a designated responsible official of the College. A completed Employment Eligibility Verification Form I-9 shall be maintained in the office of Human Resources for each employee.

Responsible Officials

The director of Human Resources is responsible for ensuring the accomplishment of the required eligibility/identification certification of employees prior to completion of the hiring process and has the authority to train and designate other staff, as needed, to complete the certification process.

Re-employment

When an employer hires a person for whom a Form I-9 was previously completed, a new form need not be filled out if the rehiring occurs within three years of the original employment, and an inspection of the form reveals that the individual is still eligible to work in the United States.

Forms

Form I-9 can be obtained from the website for the Department of Homeland Security or from the office of Human Resources.





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Divisional Review Responsibilities Checklist: Human Resources

Revision History: Nov. 2002, Nov. 2005, May 2007, Aug. 2008, Aug. 2010, Oct. 2011, March 2013, June 2017; Revised Aug. 2020