Northeast State Policies and Procedures Manual

Policies and Procedures Manual

Introduction

Chapter 1: System of Governance

Chapter 2: Academics

02:02:00	General Education and Undergraduate Requirements
02:02:01	Adding and Modifying Courses and Programs
02:03:00	Academic Freedom & Responsibility
02:04:00	Awarding of Honorary Degrees
02:05:00	Class Interruptions
02:06:00	Combination of Classes
02:07:00	Course Syllabus
02:08:00	Class Rolls and Attendance Reports
02:09:00	Student Examinations
02:09:01	Make-Up Testing Procedures for Testing Services
02:10:00	Textbook Selection
02:11:00	Grading System
02:11:01	Final Grade Reporting
02:11:02	Final Grade Appeal
02:11:03	Recording and Removal of an Incomplete
02:12:00	Field Trips
02:13:00	Reverse Transfer
02:15:00	Avoidance of Over-Proliferation of Courses
02:18:00	Admission & Delivery of Services to International Students and the Employment & Delivery of Services to International Faculty & Academic Staff at TBR Institutions

Chapter 3: Student Affairs

03:01:00	College and University Security Information Act
03:01:01	Discrimination and Harassment
03:01:01:01	Sexual Harassment
03:01:01:02	Racial Harassment
03:01:01:03	Discrimination
03:01:04	Hazing
03:01:05	Inclement Weather
03:01:06	Search and Seizure
03:01:07	Sex Offender Information
03:01:08	Sexual Misconduct
03:01:08:01	Rights of the Accused and of the Complainant
03:01:08:02	Assistance for Referrals
03:01:09	Emergency Procedures in the Event of Illness/ Injury
03:01:10	Hazardous Chemical Right-To-Know
03:02:01	Access
03:02:02	Respect for Others
03:02:03	Respect for State-owned Property
03:02:04	Additional Responsibilities of Employees and Independent Contractors
03:02:05	No Unlawful Uses Permitted
03:02:06	Obscene Materials
03:02:07	Defamation
03:02:08	Violation of Copyright
03:02:09	Gambling
03:02:10	Computer Use Sanctions
03:02:11	Computer Accounts
03:02:12	Privacy Considerations, Electronic Mail, and/or Data Files
03:03:00	Guest Speakers
03:04:00	Student Activity Fee
03:04:01	International Education Fee
03:05:00	Expectations of Students and Student Code of Conduct
03:05:01	Student Rights and Freedoms
03:05:02	Institutional Policy Statement
03:05:03	Disciplinary Offenses
03:05:04	Academic, Non-Academic and Classroom Misconduct
03:05:05	Disciplinary Sanctions
03:05:06	Disciplinary Procedures
03:05:07	Smoking and Tobacco Use In/On Campus Facilities
03:05:08	Visitors
03:05:09	Disposition of Abandoned Property
03:05:10	Student Complaints and Compliments
03:05:11	Complaints Related to Institutional Accreditation or Violation of State Laws
03:05:12	Reporting Fraud, Waste, or Abuse
03:05:13	Suggestions for Improving College Services: Speak Out
03:05:14	Counseling Services and Informed Consent
03:05:15	Behavioral Intervention and Threat Assessment
03:06:00	Student Organizations
03:06:01	General Guidelines for Student Organizations
03:06:02	Criteria for Registration of Student Organizations
03:06:03	Procedure for Registration of Student Organizations
03:06:04	Nature and Conditions of Registration of Student Organizations
03:06:05	Required Student Organization Reports
03:06:06	Probation, Suspension, and Withdrawal of Registration of Student Organizations
03:06:07	Officers of Student Organizations
03:06:08	Fiscal Procedures of Student Organizations
03:06:09	Programs and Activities of Student Organizations
03:06:10	Student Organization Advisor Guidelines
03:06:11	Guidelines for Institutional Support of Student Organizations
03:07:00	Family Educational Rights and Privacy Act
03:07:01	Directory Information
03:07:02	Student Identity Verification and Privacy Protection in Distance Education
03:08:00	Guidelines for Student Travel
03:09:00	Campus Property & Facilities Policy Statement
03:09:01	Definitions
03:09:02	Campus Access
03:09:03	General Conditions
03:09:04	Application for Use of Property or Facilities
03:09:05	Facilities: Other Uses
03:10:00	Campus Parking
03:10:01	Registration of Automobiles/Permits/ Decals
03:10:02	Parking Zones
03:10:03	General Traffic Policies
03:10:04	Fines/Penalties
03:10:05	Appeals
03:11:00	Covered Military-Affiliated Students' Right to Attend

Chapter 4: Business & Administration

04:01:00	After Hours Building Access
04:02:00	Application of Refund Due to Drops and/or Withdrawals
04:03:00	Budget
04:04:00	Cannibalizing Equipment
04:05:00	Charitable Organization Solicitation
04:06:00	College Requisition for Purchase/Purchase Orders
04:07:00	Community Relations and Marketing
04:08:00	Computer Resources
04:09:00	Computer User Accounts
04:10:00	Conflicts of Interest
04:10:01	Grant Development
04:11:00	Copiers
04:12:00	Custodial Services
04:13:00	Deferred Compensation Plans
04:14:00	Delegation of Authority/Signature Authorization
04:15:00	Distribution of Payroll
04:16:00	Duplication of Copyrighted Materials
04:17:00	Electronic Mail
04:18:00	Electronic Signature
04:18:01	Electronic Signature Method
04:19:00	Emergency Procedures in the Event of Illness/Injury to an Employee, Student, or Visitor
04:20:00	Equipment Inventory Control
04:21:00	Financial Exigency
04:22:00	Furnishing and Decorating Offices
04:23:00	General Travel Policies & Procedures
04:24:00	Institution Review Board Procedures
04:25:00	Internal Audit
04:26:00	Key Control
04:27:00	Liability of State Employees - Claims Assistance
04:28:00	Library Collection Development Policy
04:29:00	Litigation Hold Procedure
04:30:00	Memberships & Subscriptions
04:31:00	Missing Property
04:32:00	Notification of Student Death
04:33:00	Orders on Approval and Returns
04:34:00	Outside Contracting
04:36:00	Parking Permits for Disabled Persons
04:37:00	Patents & Copyrights
04:38:00	Printing Services
04:39:00	Privacy Considerations, Electronic Mail and/or Data Files
04:40:00	Procedures for Approval of Publications
04:41:00	Purchasing Procedures
04:44:00	Release of Student Directory Information to Third Parties
04:45:00	Reporting and Resolution of Fiscal Misconduct, Improper Use of Institutional Resources, and Institutional Losses
04:46:00	Requesting Services from the Office of Plant Operations
04:47:00	Response to Emergency Situations and Actions for Evacuating a Building(s)
04:48:00	SACSCOC Substantive Changes
04:49:00	SACSCOC Policy Compliance Responsibilities and Annual Review Process
04:50:00	Safeguarding of Customers' Nonpublic Financial Information
04:51:00	Scheduling of Facilities
04:52:00	Service Request Procedures
04:53:00	Smoking and Tobacco Use In/On Campus Facilities
04:54:00	Solicitation and Acceptance of Gifts
04:55:00	State Employee Guide for Reporting an Accident
04:56:00	Taking Courses During Working Hours
04:57:00	Telephone System
04:58:00	Traffic and Parking Regulations
04:59:00	U.S.A. Patriot Act Policy
04:60:00	Use of College Equipment
04:61:00	Use of College Property & Facilities as Setting for Commercial Advertising Production
04:62:00	Web Standards
04:62:01	Social Media
04:63:00	Work-Related Social Activities
04:64:00	Tuition Refund & Appeal Process
04:65:00	Continuing Education Units
04:65:01	Continuing Education Fees
04:66:00	Timely Warning
04:67:00	Emergency Notification
04:68:00	Cash and Check Handling
04:69:00	Northeast State Website Policy and Guide
04:70:00	Animals on Campus
04:71:00	Bulletin Boards
04:72:00	Lost and Found
04:73:00	Payment of Student Fees and Enrollment
04:74:00	Room Naming Policy

Chapter 5: Personnel

05:01:01	Claims Coverage for Participants in Volunteer Programs
05:01:02	Faculty and Staff Support for Educational Expenses
05:01:03	Fee Waiver for TBR/UT System Employees
05:01:04	Fee Discount for Spouse and/or Dependent Children
05:01:05	Group Insurance Plans
05:01:06	Holidays
05:01:07	Retirement
05:01:08	Optional Retirement
05:02:01	Certified Administrative Professional Examination
05:02:02	Grant Project Personnel
05:02:03	Faculty Compensation During Summer Sessions & Intersessions
05:02:04	Salary Adjustments for Change in Degree Status and Faculty Promotion in Rank
05:03:01	Employee Update/Status Change
05:03:02	Release of Information about Students
05:03:03	Release of Information, Inspecting, and Copying Public Records
05:03:04	Release of Personnel Records Information
05:04:01	Dress Code
05:04:02	Drug-Free Campus/Workplace Policy
05:04:03	Harassment: Sexual, Racial, and Other
05:04:04	Fair Labor Standards Act
05:04:05	Minors on Campus
05:04:06	Nepotism
05:04:07	Outside Employment
05:04:08	Workplace Violence Prevention
05:05:01	Academic Tenure
05:05:02	Adjunct Faculty Letter of Intent
05:05:04	Avoidance of Over-Proliferation of Courses
05:05:05	Definition of Faculty
05:05:06	Divisional Meetings
05:05:07	Qualifications, Duties, and Responsibilities of Faculty
05:05:08	Faculty Appointments
05:05:09	Faculty Load
05:05:10	Faculty Proficiency in Oral English
05:05:11	Faculty Promotion Process
05:05:12	Faculty Senate
05:05:13	Faculty Office Assignments
05:05:14	Summer Teaching
05:05:15	Tenure Review Process
05:05:16	Faculty Emeritus
05:06:01	Americans with Disabilities Act
05:06:03	Grievance Policy
05:06:04	Personnel Evaluation Process for Faculty
05:06:05	Personnel Evaluations
05:06:06	Faculty Development
05:06:07	Resignation and Checkout Procedures
05:06:08	Staff Development
05:06:10	Support Staff Grievance
05:06:11	Uniform Administrative Procedures Act
05:06:12	Americans with Disabilities Act Grievance Procedure
05:07:01	Background Check
05:07:02	Employee Affirmative Action
05:07:03	Employment of Adjunct Faculty
05:07:04	Immigration Reform Act Requirements
05:07:05	Student Personnel
05:08:01	Compensatory Time
05:08:02	Faculty Absences
05:08:03	Inclement Weather: Cancellation of Classes
05:08:04	Inclement Weather: Emergency Closing of the College
05:08:05	Leave: Annual Leave
05:08:06	Leave: Bereavement Leave
05:08:07	Leave: Campus Leave Procedures
05:08:08	Leave: Civil Leave
05:08:09	Leave: Disaster Leave
05:08:10	Leave: Faculty Sick Leave Bank
05:08:11	Leave: Faculty Sick Leave Procedures
05:08:12	Leave: Family, Medical and Servicemember Leave
05:08:13	Leave: Leave of Absence
05:08:14	Leave: Leave Procedures for Regular Part-time Employees
05:08:15	Leave: Leave Transfer
05:08:16	Leave: Military Leave
05:08:17	Leave: Non-Faculty Sick Leave Bank
05:08:18	Leave: Parental Leave
05:08:19	Leave: Sick Leave
05:08:20	Leave: Volunteer Firefighter Service Leave
05:08:21	Leave: Voting Leave
05:08:22	Work Schedules
05:09:00	Northeast State Community College Employee Disciplinary Procedures
05:09:01	Northeast State Community College Employee Probationary Period

Chapter 6: College Committees & Advisory Councils

06:00:00	Introduction/General Policies for College Committees
06:01:00	Academic Advisement
06:02:00	Academic Affairs
06:03:00	Admissions Subcommittee
06:04:00	Behavioral Intervention and Threat Assessment Committee
06:04:01	Care Team Subcommittee
06:05:00	Calendar Committee
06:06:00	Committee for Recruitment, Enrollment and Retention of Underrepresented Populations
06:07:00	Community Program Advisory
06:08:00	Cultural Activities
06:09:00	Curriculum Subcommittee
06:10:00	Disclosure Review
06:11:00	Distance Education Subcommittee
06:12:00	Enrollment Management and Inclusive Excellence
06:15:00	Faculty Senate
06:17:00	Furniture/D�cor
06:18:00	Northeast State Community College General Academic Advisory Council
06:19:00	General Advisory Council
06:20:00	General Education
06:21:00	Grade Appeal Subcommittee
06:22:00	Grant and Resource Development Committee
06:23:00	Safety and Hazardous Waste Committee
06:25:00	Institutional Review Board
06:26:00	Intellectual Property Advisory
06:27:00	Library Subcommittee
06:28:00	National Alumni Association
06:29:00	NeSCC Foundation
06:35:00	Professional Development Committee
06:36:00	Promotion Appeal
06:37:00	Promotion Review
06:38:00	Publications/Marketing
06:39:00	Strategic Planning Committee
06:40:00	Student Activity Fee Committee
06:41:00	Government Relations Committee
06:42:00	Safe Campus Committee
06:43:00	Student Discipline Committee
06:44:00	Technology Access Fee
06:45:00	Technology Planning and Oversight
06:46:00	Tenure Review
06:47:00	Access, Equity and Inclusion Council
06:48:00	International Education Committee
06:48:01	Study Abroad Scholarship Subcommittee
06:49:00	Institutional Honors Committee
06:50:00	President's Cabinet
06:50:01	Substantive Change Advisory Subcommittee
06:51:00	Academic Discipline Committee
06:52:00	Sustainability Committee
06:53:00	Staff Senate

Chapter 7: Safety and Security

07:01:00	Firearms and Other Weapons
07:02:00	Safe Campus
07:03:00	Secondary Communication Plan

Divisional Review Responsibilities Checklist

• Website Admin Login

Chapter 4: Business & Administration

04:56:00 Taking Courses During Working Hours

Please follow TBR Guideline P-130 Educational Assistance for TBR System Employees for provisions for TBR employees taking courses for which the College pays the cost.

Divisional Review Responsibilities Checklist: Human Resources

Revision History: April 2002; Oct. 2017